Board Meeting Minutes - April 14, 2011
Those present were: Herve LeBrec, Tom Horton, Perry England and Merrilee
Scott Rennie, Agnes Barazs and Roger Childs – guests
Discussion was held with Scott and Agnes, our neighbors at 2450 W. Lk. Samm,
regarding their concerns and requests. Perry stated that we are trying to
have a good, positive relationship with our neighbors. We are making a
concerted effort to work with our neighbors on both sides of the Beach Club
to put a stop to vandalism including graffiti. Scott and Agnes are willing
to help us try to prevent the trespassing and vandalism. They will be first
responders, if possible, to emergencies, as Scott is a doctor. They will
also work with us on security details. We, in turn, will provide them with
contact info of Board members and give them an access code. Agnes asked us
not to leave the garbage at the top of the hill as it is a nuisance. Perry
will ask our maintenance crew not to leave it there.
We will be informing our members at the Annual Meeting on May 18 that Dr.
Scott Rennie could be available for emergencies with an emphasis to call 911
first in a life-threatening emergency.
Roger then presented his list of maintenance/repair estimates, starting with
$960 for a fence from the garage corner up to the neighbor’s new fence to
prevent trespassing. Van was called to add his vote for the decision to have
Roger build the fence right away.
2) Lights on pathway - $700 for 2 small halogen doubles and wiring
3) Straighten lower retaining wall - $650
4) Clean up steps to grass area - $100
5) Clean up steps to sandy area & replace top step - $100
6) Replace 3 pickets on deck - $50
7) Pressure wash patio, Trex deck & railings and playground equipment - $100
8) Remove brambles on hillside & add plantings & bark - $800
9) Add more playground chips/fix bench - $50
10) Re-stain deck railing - $350
By prioritizing these items, the Board will be proposing that the annual
dues be $120 this year. The importance of a security light at the gate and
pathway lights for safety were discussed, and Roger will update his
estimate. Items 4 & 5, along with 6, 7 & 10 will be recommended, with items
3, 8 & 9 possibly being postponed.
Our operating budget is approximately $9000, with $2500 additional needed
for repairs/maintenance, some tree trimming planned and anchors & swimming
lines needed at approx. $1500 = $13,000. which is feasible this year.